Executive Assistant Jobs

• Location: Wien
• Working hours: Full-time
• Occupational Area: Sonstige
• Company: Erste Group Bank AG

Erste Group was founded in 1819 as the first Austrian savings bank and is today one of the largest stock-listed banking groups in Central Europe. As an attractive employer, Erste Group offers interesting career opportunities in an international environment.

The Executive Assistant acts as a trusted partner to the Head of Group Performance Management within CFO area. In this highly visible role, you ensure excellent execution, reliability, and seamless coordination across senior stakeholders, enabling the division to always operate effectively and professionally.

We are looking for a highly organized, proactive and discreet professional who brings structure, clarity and a positive presence to a dynamic environment.

You stay one step ahead—anticipating needs, managing complexity, and ensuring that everything runs smoothly, even under time pressure.

Your Tasks

• Proactively manage the calendar, inbox, and travel arrangements of the Division Head with a strong focus on prioritization and efficiency
• Coordinate, prepare and consolidate high-quality presentations and materials for internal and external stakeholders
• Organize meetings, workshops and offsites, including logistics, agenda alignment and follow-ups
• Act as a central coordination point across senior management and key stakeholders
• Draft professional communication (emails, presentations, documents) with high attention to detail
• Manage and monitor budgets, including invoice handling and administrative tracking
• Serve as a reliable contact for the division, supporting employees in organizational matters (on-boarding/off-boarding, IT coordination, time management processes, etc.)

Your Background

• Several years of experience as an Executive Assistant, Office Manager, or in a comparable role
• Excellent MS Office skills (Outlook, PowerPoint, Excel, Teams, SharePoint)
• Strong organizational and time management skills with a structured and reliable working style
• Outstanding communication skills in German and English (written and verbal)
• High level of discretion and integrity when handling sensitive information
• A proactive, solution-oriented mindset with strong execution capability
• A positive, confident and professional presence, building trusted relationships at all

Our Offer

• A central and impactful role within an experienced and highly motivated team
• A dynamic, international environment with diverse tasks and exposure to senior leadership
• Discover and enjoy the benefits of Erste Group
• The minimum wage for this full-time position in accordance with the collective agreement with complete fulfillment of the functional profile is EUR 51.336,04 gross per year. But this is just a formality - we would be happy to talk about your actual salary in person!
• We offer our employees the opportunity to divide their hours between working from home and at the office.
• We consider the diversity of our employees as key to innovation and success. As employer we are proud to offer everyone equal chances, irrespective of age, skin colour, religious belief, gender, sexual orientation or origin.