Executive Assistant Jobs in Wien

Your mission

Imagine a world where tax preparation is seamless and stress-free for expatriates. That's the future we envision. To turn this vision into reality, we seek exceptional individuals like you to join our team. We value creative thinkers, proactive doers, and innovative problem-solvers who embrace challenges and thrive in a diverse and ever-evolving environment. At MyExpatTaxes, we foster a culture of collaboration, self-initiative, and continuous learning. We encourage you to think outside the box, leverage data-driven insights, experiment with new ideas, and contribute your unique perspective.

We are looking for a highly organized and proactive Executive Assistant & Office Manager (m/f/d) to support our founders and help keep our daily operations running smoothly. This role is ideal for someone who enjoys multitasking, staying organized, and being the go-to person for administrative and operational support.

Job responsibilities:

• Support the founders with day-to-day administrative tasks
• Collect and organize invoices and financial documents
• Schedule and coordiniate meetings and appointments
• Monitor operational queues during important deadlines
• Manage and organize shared mailboxes and incoming communications
• Book business travel, accommodations and itineraries
• Ensure the office is running smoothly (eg supply inventory, handle incoming and outgoing mail and postal services)
• Maintaining the office (eg, coordinating regular cleaning sessions and on-demand office arrangments along with system monitoring and repairs)
• Organization of team lunches, dinners and other events
• Purchase and manage office supplies, snacks, drinks, and other office essentials

Your profile

As an all-rounder: when it comes to communication, you exchange ideas with colleagues from a wide variety of departments. You are good at dealing with many tasks at the same time and prioritizing them correctly. You have a pronounced affinity for numbers, quick comprehension, operational readiness and out-of-the box thinking.

Hard requirements:

• English B2 minimum (company language is English)
• German B2 minimum
• Strong organizational and communication skills
• You are used to taking responsibility and doing things independently
• Attention to detail and reliability
• Located in Vienna
• Ability to work from our 10th district office at minimum 2 days a week and to be present when company events take place

Why us?

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, or age. We respect that family always comes first and you will find us willing to accommodate your schedule. We care for our employees and for our customers.

Our core values revolve around delivering freedom and responsibility to our team members. We provide a supportive work environment where you have the autonomy to shape your role and make a meaningful impact. There is no one-size-fits-all approach here. We value your expertise and encourage you to bring your flair. Join us at MyExpatTaxes, and together, we can revolutionize the way expatriates navigate their tax obligations while embracing the exciting opportunities of living abroad. Learn more about our services and join our passionate team today.

We offer you a competitive compensation plus these benefits:

• Flexible working hours (Flexitime) and the freedom to regularly work from home or our office
• Free snacks and beverages in the office
• Regular team events
• Home Office set up budget
• 25 vacation days annually, plus local holidays
• Additional day off for your birthday

About us