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The Event Manager is responsible for the overall planning, coordination, and execution of own events and tradeshows/3rd party events. This includes managing logistics, budgeting, coordinating vendors and staff, and ensuring high-quality experiences for attendees. The role requires communication and organizational skills to create memorable and impactful events and tradeshows/3rd party events.

1. Planning

• Lead the planning, coordination, and execution of own events, tradeshows/other 3rd party events.
• Collaborate with stakeholders and internal teams, especially Sales, to understand event/ tradeshows goals, target audience and requirements and and ensure delivered quality and timings of all stakeholders (e.g. content, agenda und speaker selection).
• Maintain clear and consistent communication with all stakeholders, providing regular updates on project status, milestones, and any issues that arise.
• Ensure delivered quality and timings of all stakeholders (e.g. content, agenda und speaker selection).

2. Budgeting and Financial Management

• Manage event budgets, ensuring all expenses are within agreed limits.
• Track expenses and negotiate with vendors to secure the best rates.
• Support in creation of post-event financial reports, analyzing profitability and cost-effectiveness.

3. Logistics and Coordination

• Coordinate with vendors, suppliers, and contractors for services such as catering, audio-visual setups, decorations, and transportation.
• Managing external agencies, overseeing event and venue sourcing, and coordinating all show production elements, including audio and visual components.
• Collaborate with internal team to create event/booth concept, brief agency/booth builders.
• Collaborate with design team to make sure all event/tradeshow is on brand
• Oversee set-up, execution, and teardown of events, ensuring all logistics run smoothly.

4. Team and Vendor Management

• Manage on-site event staff, including volunteers if needed.
• Assign roles and responsibilities to team members, ensuring efficient workflows.

5. Communication

• Collaborate with the team or develop strategies to promote events through social media, email campaigns, and partnerships.
• Oversee the design and distribution of promotional materials.

6. Onsite Event/Tradeshow Management

• Serve as the primary point of contact for all event participants, staff, and vendors.
• Manage event timelines, ensuring adherence to schedules.
• Troubleshoot issues in real time, making quick decisions to maintain event quality.
• Travel to event locations to supervise and manage all on-site activities.

7. Post-Event Evaluation and Reporting

• Gather attendee feedback and measure event success through surveys, feedback forms, and metrics like attendance and engagement.
• Prepare post-event reports summarizing financial performance, client satisfaction, and areas for improvement.
• Reflect on insights gained to improve future event planning.

Key Skills and Competencies:

• Project Management: Strong ability to manage multiple tasks, prioritize, and meet deadlines.
• Communication and Interpersonal Skills: Excellent verbal and written communication in German and English, French is a Plus - with the ability to liaise with diverse stakeholders.
• Problem-Solving: Able to think quickly and resolve issues as they arise during events.
• Attention to Detail: Ensures all aspects of the event are executed to high standards.
• Digital Tools & Technology Proficiency: Highly analytical and deeply tech-savvy, confident navigating a wide range of digital marketing, automation and project management tools while adopting new technologies at speed.
• Budgeting and Financial Acumen: Experience in managing budgets, negotiating contracts, and tracking expenses.
• Flexibility and Travel Willingness: Comfortable working in multicultural and international environments, collaborating effectively across diverse teams and traveling to different event locations.

Qualifications and Experience:

• Education: Bachelor’s degree in Event Management, Hospitality, Marketing, Business, or related field (or equivalent experience).
• Languages: Native German speaker, excellent command of English
• Experience: Typically, 3-5+ years of experience in event management or a related field, organization and implementation of international events outside your own country, preferred experience in running corporate events in the Software- oder IT Business.

Contract Details:

• Fixed-term contract: 12 months (maternity leave cover)
• Potential extension: Based on business needs and individual performance.

Jaz Athwal

Please submit your application, including salary expectations and potential date of entry

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